HIPAA workflow automation your clinic owns.
Evaluating Keragon or another HIPAA automation platform? Price the other route too. For a nationwide clinic chain, we took a Keragon bill of $11K a month down to $4K a month. We build your clinic its own workflow automation, wired into your EHR, intake, scheduling, and CRM, built for HIPAA requirements and handed over as software you own.
Map your first workflow.
Drop your number and we will text you to set up a call about the hand-offs costing your staff the most time.
Rather talk now? Book a 30 minute call with Eli.
- EHR integration, intake, scheduling, and reminders
- Lab results routing, CRM sync, and staff alerts
- Encryption, access logging, least-privilege access
- Significantly cheaper: a $11K/mo Keragon bill cut to $4K/mo
- Your code, your workflows, no per-task meter
we have led engineering at
01the problem
Your clinic runs on copy and paste.
The expensive part of a practice is rarely the medicine. It is the hand-offs between systems that do not talk to each other, and the staff hours spent bridging them.
- The front desk re-keys intake forms into the EHR, one field at a time.
- Reminders, follow-ups, and recalls depend on someone remembering to send them.
- Lab results arrive and wait for a person to notice and route them.
- The CRM and the EHR disagree about who the patient is and what happened last.
- General-purpose automation tools were not designed around PHI, so the workflows you need most are the ones you cannot plug into them.
- Workflows built on a rented platform live on someone else's platform, on someone else's pricing.
02what we build
Healthcare workflow automation, built around your EHR.
We are a healthcare automation agency in the literal sense: we write the integrations and the workflows, test them against your EHR's test environment where one exists, and hand you the system.
EHR integration
Read and write against your EHR's API: demographics, intake, appointments, medications, and lab results. We have built a full integration against AdvancedMD's APIs.
Intake forms and e-signature
Digital intake that writes straight into the chart, with consent documents signed electronically and filed where staff expect them.
Scheduling and reminders
Booking, cancellation, and rescheduling kept in sync with the EHR's schedule, plus the reminders and follow-ups nobody should have to send by hand.
Lab results routing
Results pulled from the EHR and routed to the right provider queue or patient view, with staff flagged when a person needs to look.
CRM sync
Patients and leads kept in step between the EHR and your CRM, sending only the fields your team actually needs. We have built this for HubSpot.
Staff alerts
The right person notified when something needs a human: a new intake, a failed sync, a cancellation, a result waiting for review.
Built for HIPAA requirements
- Encryption in transit and at rest, including on-device caches
- Access logging on every protected request, without logging PHI bodies
- Least-privilege access, with every patient-scoped read checked against who is asking
- PHI kept out of analytics and error reporting
- Hosting and vendors chosen so your clinic can put a BAA in place with each one
HIPAA compliance belongs to your whole program. We build the software to HIPAA's technical requirements; your policies, risk assessment, and vendor agreements stay with your clinic, and we work alongside your compliance lead.
03who it is for
Rent a platform, or own the system?
If you are evaluating Keragon or a similar platform, it is worth comparing against an owned build. The right answer depends on your workflows.
A platform may be enough when
- You have a handful of simple workflows
- Off-the-shelf connectors cover your systems
- Someone on staff wants to build and maintain them
An owned build fits when
- Workflows are core to how the clinic runs and grows
- You need real read and write access to your EHR
- You want the code, the data paths, and no per-task meter
- You run a hormone, wellness, or men's health clinic, a med spa, a multi-provider practice, or a digital health company
04how it works
From the front desk to working software.
Map the workflows
We sit with the front desk and providers, map every hand-off, and put a cost on the staff time each one burns.
Fix the budget
A scoped plan with a fixed number before work starts. Change requests are priced before they are started, never after.
Build against the sandbox
Working software every two weeks, proven against a test environment before it touches a real patient.
Hand over and operate
You own the code. We stay past launch to measure what shipped, harden what works, and retire what does not.
05proof
Healthcare software we have already built.
A nationwide clinic chain
Replaced its Keragon automation, cutting the monthly bill from $11K to $4K while keeping its workflows running. Savings depend on your workflows and volume.
A hormone and wellness clinic
A HIPAA-oriented patient app integrated with AdvancedMD: intake that writes to the chart, appointment booking, cancellation, and rescheduling, medications, lab results, InBody body-composition scans, and HubSpot CRM sync. Encrypted on-device cache and access logging on every protected request.
Supreme Dental
Two native apps, iOS and Android, live in the app stores, with scheduling, patient records, an AI smile preview, and an LLM assistant wired into the practice's operations.
06faq
HIPAA workflow automation, answered straight.
Is this a Keragon alternative?
It is an alternative approach to the same problem. For a nationwide clinic chain, that route took a Keragon bill of $11K a month down to $4K a month. Instead of configuring workflows on a third-party platform, we build the automation as your clinic's own software, wired into your EHR, and hand you the code. Which route fits depends on how many workflows you have and how custom they are, and we will say so plainly on the first call.
Is the automation HIPAA compliant?
Compliance belongs to your whole program, not to one piece of software. We build to HIPAA's technical requirements: encryption in transit and at rest, access logging, least-privilege access, and PHI kept out of logs and analytics. Your policies, risk assessment, and vendor agreements remain your clinic's, and we work with your compliance lead on them.
Which EHRs can you integrate with?
Any EHR that offers an API or integration interface. We have built against AdvancedMD, covering intake writes, appointments, medications, and lab results. For other EHRs we confirm what the API allows before we quote.
Can a custom build replace a HIPAA compliant Zapier alternative?
Yes. A custom build covers the same triggers and actions, such as a new intake, a booked appointment, or a result arriving, but runs on hosting chosen for PHI and can read and write your EHR directly instead of stopping at a generic connector.
Do we own the software?
Yes. You own the repository, the workflows, and the data paths. We can keep operating it with you after launch, but there is no platform you have to keep renting to keep it running.
What should we automate first?
Whichever hand-off costs your staff the most time or loses the most patients. The first step of every engagement is mapping the workflows and putting a number on each one, so the order is decided by what it returns.
What does it cost and how long does it take?
Every engagement is a scoped plan with a fixed number agreed before work starts. Working software lands every two weeks from the start of the build, and the timeline is set when the budget is.
07start here
Find the hand-off costing you the most.
Drop your number and we will set up a call to map it, or pick a time on Eli's calendar directly.
Map your first workflow.
Drop your number and we will text you to set up a call about the hand-offs costing your staff the most time.
Rather talk now? Book a 30 minute call with Eli.